Requesting technical support is the responsibility of the person(s) organizing the event. Requests must be made ten (10) business days prior to the date of the event in EMS.
Requests submitted less than ten (10) business days prior to the event may not be accommodated. Equipment and staffing for events requested after the ten (10) business days cut-off period will be determined by the Managers.
Only the technician assigned to the event is allowed to operate the audio/visual equipment. Damages to, or loss of, equipment caused by the client will be billed to the account number provided in EMS. “Day of event” technical requests will be accommodated based on the availability of equipment and staffing as determined by the Manager on duty. Any disputes with the technical staff technician can be redressed with the Management on the next business day after the event.
The cost for all equipment rental and labor are charged against the account number provided in EMS. Documentation of these charges is provided upon request. Organizations from outside the University paying for services for a University co-sponsored event cannot be billed directly. Charges must be billed to the University unit co-sponsoring the event.
Technical Services Price List
University Departments / Academic Centers
For additional equipment or services please call us at (412) 648.7821
|Equipment Operator (per operator)||$30/hr|
|LCD Projector combo (includes screen and data cabling):||$100/each/event|
|LCD Projector combo with Laptop:||$170/each/event|
|Projection Screen (Separate from above combos) :||$15/each/event|
|Sizes include 70”x70”, 84”x84”, and 96”x96”|
|Installed Theatrical Lighting System (Assembly Room, WPU only)||$50 /event plus Labor|
*All events that require technical support will be charged a minimum of one (1) hour of labor for event setup/breakdown. Additional hours of labor will be charged as required by event.
It is the responsibility of the sponsoring organization to notify Management when an event is canceled. All cancellations must be made a minimum of 5 business days prior to the event. Those that do not cancel the reservation and do not “show up” for the event will be charged for all related labor and equipment rental fees.
Student Affairs and University Departments with late tech requests will be charged $150 plus applicable tech fees.
All student organizations certified by the Office of Student Life, through the Student Organization Resource Center (SORC), are provided with technical support at no charge, but must follow the same guidelines as set forth through these policies.
Events involving live entertainment, (e.g. concerts, fashion shows, talent shows and plays, etc.) require an extra level of coordination between the client and Technical Services. Staffing of events of this type require a 3 hour set-up and tear down time. A list of performers and equipment needed must be provided to Managers. It is also necessary for the event coordinator to contact the Technical Services one month prior to the event to set up a meeting to discuss the event.
Please contact Technical Services at (412) 648-7821 for assistance.
William Pitt Union/O’Hara Student Center