Event Production Services

The Event Production unit supports the audio-visual and technical needs of student organizations. We provide audio, video, lighting, streaming, and hybrid equipment as well as trained staff to support over 3,000 events per year. Whether you are planning weekly club meetings, a concert, lecture series, or anything in between, our professional staff and crew are here to make your event a success.

Technical Requests 

Start a request for technical equipment or support here: SA Tech Request Form 

If you need an audio/visual service for a registered Pitt course, please contact Classroom Services. 

After receiving the request, a member of the Technical Services team will contact you to confirm your request or ask for more details. 

Not sure what to request? Check out some of the equipment and support options available from Event Production below, or contact our office directly at satech@pitt.edu or 412-648-7821. 

Equipment and Services and Options 

Pricing listed is for University Departments and Academic Centers. All student organizations certified through the Student Organization Resource Center (SORC) are provided with technical support at no charge. All events requiring technical support will be charged labor depending on event needs. 

Audio

Video

Lighting

Support Services

Policies 

Requests 

Requesting technical support is the responsibility of the person(s) organizing the event. 

Completing a room reservation in EMS does not include Technical Services. 

Requesting technical support is the responsibility of the person(s) organizing the event. Completing a room reservation in EMS does not include technical services. 

Technical Services requests must be made directly to our office and not through the WPU Reservations Office. Begin your technical request here: SA Tech Request Form 

Requests must be made at least two weeks prior to the date of the event. All requests for equipment and staffing must be confirmed by Technical Services staff. 

Cancellations 

It is the responsibility of the sponsoring organization to directly notify Technical Services when an event is cancelled. University units failing to cancel a reservation prior to the event date may be charged all related labor and equipment rental fees. 

Student organizations failing to cancel a reservation prior to the event date may lose technical services privileges. 

Equipment Use 

Only the technician assigned to the event is allowed to operate the audio/visual equipment. 

Damages to, or loss of, equipment caused by the client will be billed to the account number provided. 

The costs for all equipment rental and labor are charged to the account number provided. Documentation of these charges is provided upon request.  

Organizations from outside the University paying for services for a University co-sponsored event cannot be billed directly. Charges must be billed to the University unit co-sponsoring the event. 

Certain events may require an audio-visual technician on site. Appropriate fees may apply. 

All student organizations certified through the Student Organization Resource Center (SORC) are provided with technical support at no charge, but must follow the same guidelines as set forth through these policies. 

Events involving live entertainment (e.g. concerts, fashion shows, talent shows and plays, etc.) require an extra level of coordination between the client and Event Production. It is necessary for the event coordinator to contact Event Production one month prior to the event to set up a meeting to discuss the event.