COVID-19 Changes & Events

Building & Reservations Updates

EMS IS CURRENTLY OPEN FOR FALL 2020 RESERVATIONS ONLY. SPRING 2021 WILL BE RESERVABLE AT A LATER DATE.

As we continue into this semester, please remember these guidelines are subject to change based on university postures and guidance from the Chancellor.


Policy & Procedure

Within the William Pitt Union, we are adamant that university policies are followed and they will be enforced by our professional and student staff, for more information on the policies being enforced please review Pitt’s COVID-19 Standards & Guidelines. To maintain progress towards the guarded posture and then normalcy, it is imperative that we follow these guidelines and hold one another accountable. Specific guidelines to the William Pitt Union can be found


 

Coronavirus Updates

For more information regarding the University of Pittsburgh’s standards and guidelines regarding COVID-19, please visit, Coronavirus.pitt.edu. We highly recommend bookmarking this link, as it will update whenever there is new information released.


 

William Pitt Union Building Operations

To see a full list of our building, floor, and department hours, please visit our Building Directory 

When visiting the William Pitt Union, upon entry of the building you will need to tap your Pitt ID for contact tracing. Along with this, you will have your temperature taken at one of our contactless kiosks. There are volunteers available for any necessary assistance.


 

Reservations

As stated above, EMS will be re-opening on September 14th allowing for reservations for the Fall 2020 semester only. Spring 2021 reservations will be opening at a later date that has yet to be determined.

 

For any information regarding how to create an EMS account, please refer to our resources found on the specific Reservation page.

 

EMS users are currently able to log in and reserve any available space. We are still encouraging all departments and groups to hold virtual meetings and events as much as possible. If you wish to request an in-person space, a thorough review of your needs will be considered during the request process. All in-person meetings and events will need to adhere to the new limited spaces, new room capacities, and the health and safety guidelines.

 

Below, you will also find information regarding our capacity guidelines as well as our room guide, which are helpful resources when planning any in-person events:

 

WPU COVID Capacity Guidelines
WPU COVID Room Guide

 

If your event does get approved please be aware of the following:

  • Face coverings must be worn at all times during your event
  • Bring your own PPE and cleaning supplies for guests and event space
  • Remember to clean all high touch surfaces before and after your event
  • Abide by all building signage
  • Practice physical distancing within your event
  • Adhere to the Health and Safety Guidelines of the University

 

Student organization presidents should have received communication from the Student Organization Resource Center on Tuesday, August 25th with information about the Student Activities guidelines. Activity plans must be submitted for each reservation request. Reservations made in EMS will fill out their form while making their request in EMS. Requests for reservations in other spaces on campus not in EMS and off-campus spaces should fill out the online form provided by SORC. Activity plans will then be reviewed by their appropriate Deans for determination.

 

Along with this information stated above, please refer to our updated booking rules for spaces:

Booking Rules
Multipurpose Rooms, CCLD 630, Outdoor Spaces, & Quad Spaces 21 days in advance
Meeting Rooms, Dance Studio, & WPU Information Tables 7 days in advance

 

New Classrooms Locations/University Classroom Reservations:

The following spaces in the WPU & OSC will be used as University classes this semester and will not be available for reservations in EMS.

WPU:

  • Nordy’s Place, Nordy’s Lounge, Assembly Room, Ballroom, Lower Lounge, Kurtzman Room, Dining Room A, Dining Room B, 310, 548, 630

OSC:

  • Ballroom, Dining Room, 114

 

Along with these, the university classrooms that were previously reservable in EMS such as David Lawrence and the Cathedral of Learning rooms will not be available for reservations this semester. For more information regarding classroom scheduling, please refer to the Office of the University Registrar.

 

Outdoor Space Reservations:

The Cathedral Lawn and Schenley Quad are available for reservations with some limitations. To make a Cathedral Lawn request please use this FORM.  Quad reservation requests can currently be made via EMS

 

Tabling Reservations:

We will be offering tabling only at our outdoor Quad areas, reservable via EMS. All indoor tabling locations will not be available for reservations this semester. Guidelines for tabling include:

  • Organizations are not able to physically hand out or share materials, but items can be available at the table for pick up by guests
  • No more than 2 representatives may staff the table at one time
  • People should not congregate at the table and it is the responsibility of the organization to monitor this
  • Bake-sales will not be allowed this semester. Any food sales must be pre-packaged and store-bought and indicated in your EMS reservation
  • Proper collection of money is still required with a WPU Ticket Office cashbox request

 

The Student Organization Resource Center (SORC) has additional helpful tips to assist students during this time. Please see the link below to find items such as “virtual best practices” and many more resources:

 

https://www.studentaffairs.pitt.edu/sorc/event-planning-resources/

 

 

 



Technical Services

Technical Services will still support in-person meetings and events. All requests for services must be submitted directly to the Technical Services department via EMS or by email at satech@pitt.edu a minimum of 14 days in advance. Requests are not guaranteed and will be reviewed by the Manager of Technical Services before being confirmed.

 

Technical Services is also prepared to assist with virtual meetings and events this semester including assistance with setting up virtual meetings, hosting webinars, and live streaming virtual events.

 

For additional inquires of services please contact satech@pitt.edu. The services will be on a first-come, first-served basis. Requests should be sent to satech@pitt.edu at least 14 days out from your meeting or event date for review.