Building & Reservations Updates
SPRING 2021 WILL BE RESERVABLE STARTING:
JANUARY 25TH FOR STUDENT AFFAIRS & FORMULA GROUPS
JANUARY 26TH FOR STUDENT ORGANIZATIONS & ACADEMIC DEPARTMENTS
SEE RESERVATIONS SECTION BELOW FOR MORE INFORMATION
As we begin this semester, please remember these guidelines are subject to change based on university postures and guidance from the Chancellor.
Policy & Procedure
Within the William Pitt Union, we are adamant that university policies are followed and they will be enforced by our professional and student staff, for more information on the policies being enforced please review Pitt’s COVID-19 Standards & Guidelines. To maintain progress towards the guarded posture and then normalcy, it is imperative that we follow these guidelines and hold one another accountable.
For more information regarding the University of Pittsburgh’s standards and guidelines regarding COVID-19, please visit, Coronavirus.pitt.edu. We highly recommend bookmarking this link, as it will update whenever there is new information released.
William Pitt Union Building Operations
The William Pitt Union will reopen on Tuesday, January 19th.
When visiting the William Pitt Union, upon entry of the building you will need to tap your Pitt ID for contact tracing. Along with this, you will have your temperature taken at one of our contactless kiosks. There are volunteers available for any necessary assistance.
Spring 2021 reservations will be opening starting January 25th for Student Affairs & Formula Groups and on January 26th for Student Organizations and Academic Departments.
For any information regarding how to create an EMS account, please refer to our resources found on the specific Reservation page.
We are still encouraging all departments and groups to hold virtual meetings and events as much as possible. If you wish to request an in-person space, a thorough review of your needs will be considered during the request process. All in-person meetings and events will need to adhere to the new limited spaces, new room capacities, and the health and safety guidelines.
Below, you will also find information regarding our capacity guidelines as well as our room guide, which are helpful resources when planning any in-person events:
ALL student organizations will be required to submit Activity Request Forms for IN-PERSON activities both on and off-campus during the spring semester.
AT THIS TIME, NO STUDENT ORGANIZATION SHOULD BE HOLDING IN-PERSON ACTIVITIES.
Please see the update below regarding the timeline for release of forms. All dates and deadlines are subject to change due to changes in shelter-in-place and/or University Risk Posture. For academic departments and administrative units, activity plans should be reviewed by your appropriate school’s senior leadership prior to requesting space in EMS.
If you are an outgoing student organization president or outgoing student organization EMS user, please email firstname.lastname@example.org to update users and reservations.
Along with this information stated above, please refer to our updated booking rules for spaces:
|Outdoor Spaces||21 days in advance|
|Meeting Rooms, Dance Studio||7 days in advance|
|Tabling||3 days in advance|
New Classrooms Locations/University Classroom Reservations
The following spaces in the WPU & OSC will be used as University classes this semester and will not be available for reservations in EMS.
- Nordy’s Place, Nordy’s Lounge, Assembly Room, Ballroom, Lower Lounge, Kurtzman Room, Dining Room A, Dining Room B, 310, 548, 630
- Ballroom, Dining Room, 114
The University classrooms that were previously reservable in EMS such as David Lawrence and the Cathedral of Learning rooms will not be available for reservations during the Spring semester in EMS. For more information regarding classroom scheduling, please refer to the Office of the University Registrar.
Outdoor Space Reservations
The Cathedral Lawn and Schenley Quad will continue to be available for reservations with some limitations. To make a Cathedral Lawn request please use this FORM. Quad reservation requests can currently be made via EMS. The new WPU Plaza will be open for reservations this Spring by EMS reservation. Use the WPU Outdoor Request template in EMS to find these locations.
We are only offering outdoor tabling currently. Outdoor tabling will be offered in the Quad or WPU Plaza and can be reserved through EMS.
Guidelines for tabling include:
- Organizations are not able to physically hand out, but items can be available at the table for optional pick up by guests
- No more than 2 representatives may staff the 6′ table at one time
- People should not congregate at the table and it is the responsibility of the organization to monitor this
- Groups will not be allowed to collect signatures or have documents filled out at their tables
- Bake-sales will not be allowed this semester. Any food sales must be pre-packaged and store-bought and indicated in your EMS reservation
- Proper collection of money is still required with a WPU Ticket Office cashbox request
The Student Organization Resource Center (SORC) has additional helpful tips to assist students during this time. Please see the link below to find items such as “virtual best practices” and many more resources:
The EMS opening dates for reserving Campus Recreation facilities remains to be announced. Please refer to our Campus Recreation website for the announcement of these dates and for a list of available facilities.
For questions concerning Campus Recreation facility reservation requests, contact Hunter England, Coordinator of Competitive & Recreational Sports
Technical Services will continue to support in-person and virtual meetings and events. All requests for services must be submitted directly to the Technical Services department via EMS or by email at email@example.com a minimum of 14 days in advance. Requests are not guaranteed and will be reviewed by the Manager of Technical Services before being confirmed.
Technical Services is also prepared to assist with virtual meetings and events this semester including assistance with setting up virtual meetings, hosting webinars, and live streaming virtual events.
For additional inquires of services please contact firstname.lastname@example.org. The services will be on a first-come, first-served basis. Requests should be sent to email@example.com at least 14 days out from your meeting or event date for review.
The SORC has additional helpful tips to assist students during this time. Please see the link below to find items such as Virtual Best Practices and many more resources: